LANCASTER COMMUNITY CENTER
FEE SCHEDULE
- All fees are subject to change & review by the HHS Director, the Town Administrator and the Board of Selectman.
- Resident or non-resident status of any organization is determined by the location of the organization, not by its individual members.
- Fee must be paid at least seven (7) days in advance of event
- *requires proof of 501 3.c status upon registration
- Also required is Insurance Binder, see matrix
- An applicable permits are the renters responsibility
The Lancaster Community Center desires to make facilities available for civic, cultural, educational, recreational, and other activities as long as these activities do not conflict with public purposes and activities, state and federal laws, local ordinances, or proper care and maintenance of the facility. Use of facilities must be approved by the and the Director who coordinates facility use. Use of facilities shall be granted in the following priority order:
- Use by the Town
- Use by the Town related organizations
- Use by the Nashoba Regional School District and their affiliates
- Use by Town related non-profits
- Use by other local non-profit organizations
- Use by private interest groups, organizations, or for-profit agencies
At the discretion of the LCC Director all non-town activities shall yield to a town or school function. All requests for building use shall be submitted via the online application system, or with completed forms mailed or dropped at the LCC office. The application outlines rules governing the use of facilities, responsibility for supervision, obligation for care and maintenance, prohibitive uses, contractual obligations related to utility fees, rental fees, insurance, and related matters. Permits will be issued for a maximum of one year. Approval of official town or school functions shall not be unreasonably denied. The denial of an application may be appealed to the Director and the Board of Selectman.
Groups will be designated in the following categories and be subjected to the applicable fee schedule:
Group A: Recognized groups affiliated with the Town of Lancaster, with permission from the BOS to act on behalf of the town (Town Forest Committee, Town Recreation, Conservation, Animal Control, Historical Commission etc.)
Group B: Nonprofit or civic groups (e.g., Lancaster Land Trust, Historical Society, Lancaster Sports teams, Friends of the Lancaster Seniors, churches or all other groups classifies under Section 501 (c) 3 of the IRS tax code) with a majority of the participants residing within the Town.
Group C: Groups acting as non-profits on behalf of the town but without the benefit of 501c3 status.
Group D: For-profit groups (e.g., private dance schools, theater groups, camps, etc.) and non-profit groups that have fewer than half of the participants residing within the Town (e.g., colleges, Armed Forces, etc.)
Group E: For profit camps (e.g., summer drama, basketball and soccer camps).* High risk
Group F: Private for profit, or personal events
| Group |
Meeting Rooms
All fees are for 4 hrs and include set up and clean up |
Gymnasium
All fees are for 4 hrs and include set up and clean up |
Whole building/combo
All fees are for 4 hrs and include set up and clean up |
| Group A |
NC |
NC |
NC |
| Group B |
$10 |
$60 |
$100 |
| Group C |
$25 |
$60 |
$100 |
| Group D* |
$35 |
$100 |
$150 |
| Group E * |
$50 |
$125 |
$175 |
| Group F* |
$50 |
$125 |
$175
|
Additional Fees:
- When employees (Director, custodian, etc.) are hired specifically to cover an event the actual cost of the employee and a surcharge of 20% to cover administrative costs will be added to the cost. These fees are applicable to all groups except Group A.
*2. The fees for Groups D,E,F may be waived at the discretion of the BOS or HHS Director to be a % of gross revenue provided in the estimation of the BOS to covers reasonable costs of facility. If the District determines this not to be the case a higher percentage fee will be negotiated, or the rental will be refused. If additional facilities beyond the camp site (i.e. fields) that facility will be added above and beyond the flat fee.
- Groups who desire to utilize facilities on a long-term basis can negotiate a fee agreement with the HHS specific to their use. The Director will be guided by the above fees in negotiating such an agreement.
Regulations
Review
The HHS Director under the direction of the Town Administrator & BOS will review the fee structure for the use of facilities. The Director will have the authority to make interim price changes between reviews if necessary to cover the costs of the buildings.
Insurance Coverage
Renters are required to supply proof of insurance, naming the Town of Lancaster as insured.
Low impact activities, such as meetings, or social receptions for adults with less than 50 attendees are not required to provide insurance.
Insurance will be required for any activity deemed to be ‘high risk’. These activities include any privately sponsored event involving children, or athletics, or those events that more than 50 attendees are expected. All camps are to be fully insured. |